how to stop those iphone notes getting sent to gmail and also save those notes

Question

how to stop those iphone notes getting sent to gmail and also save those notes

One day noticed there were MILLIONS of copies of notes made on my iPhone (sometimes many copies of one note, what joy) filling up my various gmails. Found out here (thank you apple support community) that if i go into settings>mail>accounts on my iphone and toggle the 'notes' button to 'off' in each of those accounts, it will stop sending copies to my gmail, huzzah! Also that terrifying warning comes up saying all those notes will be deleted from my phone. Gack.

Before doing that, i wanted to confirm my notes are indeed backing up to my iCloud... but it's kind of unclear what's going on there. If i go to Settings>icloud>Apps using iCloud, 'Notes' is one of the apps using the Cloud, but when i click 'iCloud Backup', it's not one of the apps listed as being backed up to the Cloud.

So, two questions, i guess, from here:

Are 'using the iCloud' and 'backing up to the iCloud' the same thing? AND-
if i Do toggle the 'notes' switch in mail accounts to 'off', and all those gmail notes disappear from my phone, how do i access them from the cloud using my phone? Can i ever get them back ON to my phone?

Thank you!!

iPhone XR

Posted on Nov 27, 2022 11:32 AM

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Answer 1

Top-ranking reply

faith185

Community Specialist

Nov 29, 2022 12:46 PM in response to whimple-dimple

Hi whimple-dimple,

Welcome to Apple Support Communities. It sounds like your notes are connected to your Gmail account. If you disable notes for Gmail on your iPhone, this will remove associated notes from your iPhone. They will only be accessible from your Gmail account, either through webmail or other devices. Add or remove accounts in Notes on iPhone - Apple Support has more information about removing notes accounts. If you added your Gmail account back to your iPhone at some point, then enabled notes again, any notes that you have on your Gmail account would be added as well.

As far as the iCloud question, when Notes is enabled for iCloud, this automatically syncs your notes between devices. When iCloud is enabled, Notes are not included in your iCloud backup. This guidance from What does iCloud back up? - Apple Support further explains.

"Your iPhone, iPad, and iPod touch backups only include information and settings stored on your device. They do not include information already stored in iCloud such as Contacts, Calendars, Bookmarks, Notes, Reminders, Voice Memos4, Messages in iCloud, iCloud Photos, and shared photos. Some information is not included in an iCloud backup but can be added to iCloud and shared across multiple devices like Mail, Health data, call history, and files you store in iCloud Drive."

All the best.

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how to stop those iphone notes getting sent to gmail and also save those notes

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