How do I create drive path hyperlinks to external files in Numbers for Mac?

I created a workbook with a number of worksheets in Numbers for the purpose of allowing the user of the sheet to find specific documents (pdf) on other locations/folders on my Mac hard drive. In essence the work sequence is, "from this line on the worksheet you can find the pdf document by clicking on this hyperlink" and it takes the user there.


Is it possible to do this with Numbers? I know it wasn't in the past but it seems that by now the software should have evolved.


Fun fact: my original spreadsheets were created in Excel which DOES allow the creation of working hyperlinks. These have now been converted to Numbers documents and the external http links came over and work, but not the drive path hyperlinks for within the computer. Why not stick with Excel? I've been trying to port everything to Apple products for simplicity. So I could maintain this functionality if I keep these spreadsheet files in Excel.


Last thing, I'd also like to direct the user of a Keynote presentation to the Numbers (or Excel) worksheet on the hard drive too, but this opens up the same conundrum with Keynote of not having the ability to embed a hyperlink, while PowerPoint does.


Any assistance would be helpful. I think someone in the past mentioned creating scripts for this purpose. Hopefully there is another way by now!!!


Cheers.



[Re-Titled by Moderator]

Original Title: Within a Numbers worksheet how do I create a drive path hyperlink to an external to Numbers file on the same computer?

Mac mini

Posted on Jun 28, 2025 1:03 PM

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Jun 28, 2025 10:08 PM in response to Der Schatten

There are no direct links from Numbers to files in the file system.


But you can link to a file via a Shortcut as explained here.


I typically store the file a service like Dropbox that permits copying of a per item link. Then I paste that item link into a Numbers cell. Clicking the hyperlink opens the document.


SG

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Jul 2, 2025 12:47 PM in response to SGIII

SGIII


Thanks for the reply. I don't see why Apple hasn't provided this function into Numbers, Pages and Keynote. It seems like something power users would want. I'm not a coder, but how difficult could it be!!


Editorializing a bit: when directly comparing Microsoft and Apple productivity suites Apple has always had less of a power user approach which has made it difficult to completely transition to their suite. Now that I'm retired I have less use for Microsoft products and would like to port all of it over to Apple, but sometimes lack of functions like this get in my way.


I'll try the Shortcuts tutorial method.


I know that your Dropbox type method would work, however I'd like to keep these particular files off the grid.

Nothing nefarious, just don't want them in the cloud.


Cheers

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Jul 2, 2025 1:32 PM in response to Der Schatten

> I don't see why Apple hasn't provided this function into Numbers, Pages and Keynote. It seems like something power users would want. I'm not a coder, but how difficult could it be!!


It's not a software developer competency, nor a power-user constraint/consideration, it's a security one.


What you might consider a 'power user' feature is the exact same thing that malicious actors use to exploit their victims. For years Windows earned its insecure reputation in part because of this.


You want [your spreadsheet app] to be able to open an arbitrary file? Sure thing!

You want [your spreadsheet app] to be able to send an email? or copy a file to a server? No problem!

You want [your spreadsheet app] to run a macro automatically when a spreadsheet is opened? You're on!


Now, on their own none of these 'features' are significant problems, and could be useful in certain circumstances, but when a bad actor links them together so that as soon as you open a spreadsheet, without any notification or interaction with the user, it grabs some system file(s) off disk (like the old /etc/passwd or Windows' equivalent) and emails it to some server in some foreign adversarial country... well, now you have a problem.


All you have to do is distribute your spreadsheet (or presentation) to unsuspecting users - post it on a forum, or email it to a billion users with a 'Budget update' subject line or some such. Guaranteed some number of people will open it.


And this is not hypothetical. This is the actual modus operandi of a malware exploit from some years back.


Granted, Excel (and Microsoft in general) have gotten better over the years, (for example, IIRC, macros no longer auto-run without user notification), but for every good software engineer there are 10 malicious ones looking for exploits. Restricting access to the file system (especially system-level files) is one way to inhibit those bad actors from being successful.

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Jul 2, 2025 4:19 PM in response to Camelot

Camelot,


Understood and appreciate your feedback. Best possible security especially for sensitive information (to your point there is not much that isn't potentially sensitive) like the files I'm using IS my goal.


My intention here was to have a non-tech savvy person be able to follow instructions and find specific documents in the event that I'm not here as a guide. Thus the more simple click-it-and-it-takes-you-there concept.


I did actually create the Shortcut recommended by SG and it does work for specific files, but it can't take you to just a folder and it requires a few more steps than I'd imagined it should. At least I haven't made that folder option work yet. Maybe as I learn more about Shortcuts I'll make that work.


For now, I'll rely on less techie more analog procedures when the time comes that someone has to get to this information. That's probably the most secure anyway!


Cheers.

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How do I create drive path hyperlinks to external files in Numbers for Mac?

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