Incredible file-size difference Word vs Pages!

As most users know, the Pages app creates files that are too large for their content.

A 13kb MSWord formatted document opened and saved in Pages ends up being over 700kb. A trick I often use to (partially) solve this problem is to export to Pages'09, open it and do Upgrade. Immediately reduces to less than 200kb. It's still too big and the process is "stupid".

If my text is not paginated or very formatted the best result (by far) is to save it as *.RTF...

Does anyone know of another way to substantially reduce the "junk" that a document written in Pages contains?

iMac (2017 – 2020)

Posted on Mar 12, 2025 07:28 AM

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5 replies

Mar 12, 2025 10:14 AM in response to LuisMCosta

When you open an XML-based Word DOCX document in Pages, there is a translation process that converts that Word content to the Pages document architecture. That Pages architecture is not based on XML and does result in a larger result for that reason. That is an Apple "black box" translation tool and you have no control over the resulting Pages document size or even a guarantee that the translation will be successful.


Microsoft released Office 2013 in January of that year. The very last update for Pages '09 was in Dec 2012, so likely ignorant of any changes in Word 2013. No version of Pages after Oct 2013 is based on Pages '09, so when you export a current Pages document to Pages 09, you are losing current Pages features, and some translated Word features not supported in Pages '09. Yes, you will likely receive a smaller exported document owing to a decrease in content and the Pages '09 XML internal document architecture. But is that worth the content and interoperability loss? I never export Pages documents to RTF as that just introduces another unnecessary format. It is based on a proprietary Microsoft binary format that predated the DOC and DOCX formats.


If you were using Microsoft Word, your 13 KB Word document would open without translation in its native format at the same document size. You could edit, or save it without any translation process into another document format.


Frankly, I don't pay attention to Pages document sizes as I configure my Macs with sufficient storage in the first place. Some simple Pages documents containing just text can be opened in recent versions of LibreOffice and then saved as very small Word documents.



Mar 12, 2025 05:00 PM in response to VikingOSX

Thank you very much for your explanation, VikingOSX.

No, I don't use MSWord. I'm not going to pay for software when I have Pages (for free) that does everything I need from a word processor. I also don't have storage problems, but my Pages documents are in iCloud and synced between iMac, Macbook Air, iPhone and iPad. Anyway, my main repository of information is Scrivener because of the "outline" system. I just wanted to understand why this difference.

In the meantime, I read somewhere that documents get big because they also save preview images. Which I believe to be true because the same document saved with a password gets much smaller (it loses the previews).

Mar 13, 2025 03:05 AM in response to LuisMCosta

I have a Pages document with just the words "Sample document" in it. It has three Preview JPG images amounting to about 17.7 KB. In contrast, I have a 179-page Pages document that is all text. It's Preview JPG images amount to 244 KB. Still, I do not recommend setting passwords on all Pages documents to reduce that storage factor or attempting to remove those images from a Pages document without password protection.


Yes, when one sets a password on the Pages document, these image files disappear from within the Pages document and do not reappear when the document password is applied. Remove the password and these images are automatically reintroduced to the document.


One should never set a password on a Pages document without also remembering it in their keychain and synchronizing a shared keychain across Apple (same user) devices via iCloud settings. Too many years of users forgetting their passwords that were not remembered in their keychain.



Mar 13, 2025 07:28 AM in response to VikingOSX

I only discovered the size reduction by chance, when I put a password on documents that I REALLY wanted encrypted. Of course it's a cheating way to overcome the problem. I was just curious.

As I said earlier, the vast majority of my documents are in Scrivener (which keeps them in RTF). In practice I don't need to have many Pages documents.

But I really appreciate all the tips.

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Incredible file-size difference Word vs Pages!

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