searching for images not in albums?

i am trying to organize images in a Photos database.

i am going through and sorting them into various albums.

but it is a very big database and it is obvious to me that i will be missing some.

i would like to HIDE images that are currently in an album or albums so that as i go through the library i can add images that have NOT ALREADY been added to the database.

do i select all the images in the album already and set them to HIDE somehow? can i just hide the whole album so when new images are added they disappear from the library while i am sorting?

thanks for any specific help or links to the specific questions.

MacBook Air 11″, macOS 12.6

Posted on Apr 4, 2023 12:10 PM

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Posted on Apr 5, 2023 07:42 AM

I'm guessing that when you say "main Photos section" you mean the Library view--what you get when you click on Library in the upper left of the sidebar. Is that correct? The Library view shows your library (duh!), meaning that it shows everything in your Library. What you see there, and how you see it, can't be changed, because that's what it's for.


To display pictures, we use Albums and Smart Albums. Then you get to see just what you want. I have albums for events (like a birthday, maybe) inside of folders for years inside of folders for decades. I also have a folder of folders for things not sorted by year, like all the pictures of my wife's family, for instance, or astronomy pictures, or flowers, etc.


The easy way to collect things is with Smart Folders. I assign keywords to all my pictures that help me find them. All the pictures of my wife have her as a keyword, so I can use a Smart Album like this:



This will make an album with pictures of my wife taken in 2005 and 2006 but not in New Zealand. (I'd get better results if I used her actual name.) If I have new scans of her matching the criteria, they will automatically be added to this smart album-- it's always up to date.


I pretty much never look at the Library View.

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Apr 5, 2023 07:42 AM in response to hotwheels22

I'm guessing that when you say "main Photos section" you mean the Library view--what you get when you click on Library in the upper left of the sidebar. Is that correct? The Library view shows your library (duh!), meaning that it shows everything in your Library. What you see there, and how you see it, can't be changed, because that's what it's for.


To display pictures, we use Albums and Smart Albums. Then you get to see just what you want. I have albums for events (like a birthday, maybe) inside of folders for years inside of folders for decades. I also have a folder of folders for things not sorted by year, like all the pictures of my wife's family, for instance, or astronomy pictures, or flowers, etc.


The easy way to collect things is with Smart Folders. I assign keywords to all my pictures that help me find them. All the pictures of my wife have her as a keyword, so I can use a Smart Album like this:



This will make an album with pictures of my wife taken in 2005 and 2006 but not in New Zealand. (I'd get better results if I used her actual name.) If I have new scans of her matching the criteria, they will automatically be added to this smart album-- it's always up to date.


I pretty much never look at the Library View.

Apr 5, 2023 09:07 AM in response to hotwheels22

I did get kinda lost...


Here is maybe a helpful example: I am sorting several hundred pictures taken by 4 unsynchronized cameras with no GPS, at Warwick castle. I decided to separate them into smaller parts to help sort them.


So I made empty albums that I named Costumes, Upstairs, Downstairs, Dungeon, Entrance, whatever. Then I made a smart album that was like Album=is=Warwick AND Album=is not=Upstairs AND Album=is not=Downstairs, etc. This album had all the pictures, since those other albums were all empty. Then in it I'd find some Upstairs pictures, drag them to the Upstairs album, then drag some Costume pictures, then find some more Upstairs pictures, etc. The working Smart Album gets fewer and fewer pictures, so it gets easier.


Anyway, that's one way to go about it.

Apr 5, 2023 06:16 AM in response to muguy

thanks very much.

so just so i am clear when sorting images into albums i would go into this smart album to sort images?

since if i go into the main Photos section i may spend a lot of time selecting images i already put in an album?

also (please) can i turn off albums somehow so i don't see the images in them in the main Photos section? like i have pictures of things i own and things i no longer own and i would like to put them in an album so i don't have to see them cluttering up the professional pictures i am trying to sort?

Apr 5, 2023 08:36 AM in response to Richard.Taylor

hey man. thanks a ton. it's going to be a long and slow and tedious slog.

i actually have an Aperture album still not fully sorted and we are talking a lot of images. a lot.

anyway since i am not going to be tagging with keywords i think the best i can do is put things into albums that are important.

so it will be Project 1, Project 2 etc etc etc. i may have fifty or more (up to a hundred) of these professional type albums.

but while i am sorting can you help me with a method for sorting all the images that go into projects?

like i can put photos into an album that says "Family Photos" and i can put photos into an album that says "Things sold or to sell" and also into an album that says "Assets".

> i may have twenty or thirty of these "normal albums"

but how do i construct a smart folder or folders that will let me sort images that belong in a professional album but are not yet in a professional album.

and conversely how do i sort for images that should be in a "normal" album?

can i create "Parent Folders" with one Professional and one Normal? and put each respective album in their respective folder so it is segregated into "forks"?

then what?

i create smart albums and one says show me images that are not in "Professional" folder and ALSO not in this normal album and normal album and this normal album?

and this shows me all images not in - well, er, can i just say show me all images not in these two folders?

then since all my albums are in these folders i know i am seeing "i sorted images"?(!)

THANK YOU

Apr 5, 2023 09:15 AM in response to Richard.Taylor

hi richard thanks a lot for this.

so i have the main library view.

now i have some folders that say

project type A

project type B

project type C

personal type 1

personal type 2

these are /Folders

than i have hundreds of albums i am creating. and say 50,000 images.

can i create a smart album that says "NOT in an album in the folders project type A, B or C AND not in an album in folders personal type 1 or 2?

then that would show me all images not sorted into albums in these folders?(!)

otherwise i don't know how i am going to create a smart album that says "not in these hundreds or albums" to see not sorted images?


Apr 5, 2023 09:43 AM in response to hotwheels22

Folder is not a choice in Smart Albums.


(Smart Albums are also not a choice for Smart Albums-- you'd end up with infinite feedback loops. )


But this is where you use keywords. In every one of my albums I select all and add the name of the album as a keyword. You can do the same for folders.


You'd have keywords of ProjA, ProjB, Pers1, etc, and Project and Personal. A picture that's in two or more albums will have all the keywords for all the albums it's in. So a picture might have keywords Personal & Pers2, so you could find all the Pers2 pictures, or all the Per2 pictures, or all the Personal pictures.


And keep in mind that an album doesn't contain pictures. When you "put a picture into an album," its name is added to a list of pictures to display when the album is clicked. So two albums can both have the same picture name in their lists, and that picture will show up when you click either album. And when you delete a picture from an album (removing its name from the list), the picture's name remains in the lists of other albums. 


So albums give a specific view of your pictures. My "Grand Canyon" album, for instance, offers a view of pictures taken on various trips to the Grand Canyon, and my "2012 Trip to California" album shows the pictures on that trip, some of which are the same pictures as shown in the Grand Canyon album-- the picture's name is on both lists. 


The Library View shows all of the pictures in the entire Library. You can't remove a picture from the Library View without deleting it entirely.


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