Best way to "backup" your iCloud Photo Library?

I know I've seen posts on this topic before and I'm sorry if this is a bit of duplicate, but I can't find the information I'm looking for without seeing a bunch of stuff from years ago which wouldn't be relevant anymore.


Situation:

Running Mini with iCloud Library downloading originals. iPhone and iPad are optimized storage. Mini has Backblaze and Time Machine, but library is on an external direct connected hard drive due to storage space on the Mini. So, only official "backup" in this case is Backblaze.


Issue:

In the old days before using iCloud Photo Library, I would use the Image Capture app to pull photos manually off of my phone, then reimport them to Photos, then use Home Sharing to see them all. That was a cumbersome mess and when I didn't do that for months at a time, was more risky than the current situation where images are at least sync'd to iCloud and downloaded to my Mini in the interim.


Now I want to make sure I'm taking the extra step to be careful with my images just in case... To be fair, I do understand the differences between real backups (multiple copies, on and offsite, etc.) and sync services (like iCloud (not counting the 30 day trash can here)).


I've seen posts in the past that suggest (and I like the idea) of "extracting" all your photos out of the local library / iCloud library to have a "spare" set of the pictures just in case something goes horribly wrong with your iCloud account. The "export" feature in Photos feels cumbersome at best - would require exporting the originals and the edited versions, doesn't seem to have a way to maintain any type of structure, etc. I have PowerPhotos and can use it to make another copy of the library to store the backup images, but not sure that gets me "out of the Apple Photos library corruption issue / or iCloud account meltdown issue" at the end of the day.


Would the community mind sharing what they do to solve the issue in this case, if at all? I appreciate everyone's input.


Thank you!

Dane

Mac mini, macOS 10.14

Posted on Jan 1, 2023 10:00 PM

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Posted on Jan 1, 2023 10:36 PM

Hello,


I don't know if this is best since I haven't tried it but wanted to bring up another option that you may find useful. This option uses an iOS device to create a zip file within your iCloud Drive that could then be moved as a backup file. I am not sure at the time it takes or how well it would work as a backup.


Archive or make copies of the information you store in iCloud - Apple Support

"On your iPhone, iPad, or iPod touch, go to iCloud.com, tap Photos, and tap Select. Then select the photos and videos you want to download, and tap More . Select Download, and your photos and videos will download as a .zip file to iCloud Drive."


I hope this helps.

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12 replies
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Jan 1, 2023 10:36 PM in response to MightyDane

Hello,


I don't know if this is best since I haven't tried it but wanted to bring up another option that you may find useful. This option uses an iOS device to create a zip file within your iCloud Drive that could then be moved as a backup file. I am not sure at the time it takes or how well it would work as a backup.


Archive or make copies of the information you store in iCloud - Apple Support

"On your iPhone, iPad, or iPod touch, go to iCloud.com, tap Photos, and tap Select. Then select the photos and videos you want to download, and tap More . Select Download, and your photos and videos will download as a .zip file to iCloud Drive."


I hope this helps.

Jan 2, 2023 03:51 AM in response to MightyDane

Couple of caveats:


  1. You cannot back up an iCloud Photo Library. A Library is not only the Masters and Versions, but also the dynamic relationship between them. The software that manages that lives on the server and you can't download it
  2. You can back up a local library and get all of that. That back up should be made locally.
  3. I'm not at all sure that Backblaze or other Cloud back up services will restore a working Photos library. You really would need to test that. In the main these back ups sit on inappropriately formatted disks and corruption is a real risk.


I'm not clear what exactly you're trying to back up. The Library or the Masters and versions? Outside of a library there is no way to maintain the connection between master and version. The only way to get these from a library is by exporting them - you can't hack the library package as the files are renamed on import, and only exporting restores the original file names

Jan 6, 2023 09:44 AM in response to Yer_Man

Yer_Man -- Thanks.


  1. Understood on the "library" backup - but I do think you can (with proper precautions) backup the .photoslibrary package that Photos uses on the Mini (with originals downloaded in that version). That file contains the relationships locally at least, so if iCloud was down you can still "recover" the library.
  2. I do plan to do this locally - the idea is to have the images and library in various forms - the idea being that if for some reason something went really wrong with the "sync'd" library that is iCloud Photos, I would have a way to get to the images.
  3. Agree on the Backblaze comment - I haven't actually tested that process, but to your point, the Backblaze backup would have the original images in it, just not in a very user friendly way to get to them since you would essentially be looking through the .photoslibrary package to get to the images.


To try to clarify what I'm looking for...

1) I want a backup of the .photoslibrary - in case it gets corrupted, it would be easy to recover (and not start from scratch with a full download from iCloud) - also helps with if the sync system goes wrong in iCloud, I have a way to get back to the library easily.


2) I want a copy of the original images stored outside of iCloud library. Think about a DSLR image - take with a camera (not connected to iCloud, download the images from the SD card, store those somewhere permanent as a backup of last resort, import into photo library). In the case of an iPhone photo (where the local iPhone Photos is set to optimize), it gets loaded to iCloud (essentially right away) and the original image on the phone gets optimized for storage (eventually anyway). That image basically now only exists in iCloud, and gets downloaded as an original to the Mini. It doesn't exist outside the iCloud Photos umbrella. Back before I started using iCloud, I would use Image Capture to download the images from the iPhone, basically following the same process as the DSLR example. That became such a mess since I didn't have all my images available, etc. Hence the switch to iCloud and the "new problem".


Totally agree on the image name issue inside the .photoslibrary package. Exporting is the only way to really manage that.


Thanks again for the input. Definitely is helping me formulate the way forward.

Jan 2, 2023 08:39 AM in response to MightyDane

Repeating some of what's been said: If you export your pictures to folders, you have to decide if you're going to save the originals (without edits, cropping, keywords, and other metadata you may have added), or if you want to save the edited versions which look better, have the metadata, but when you look at them you'll always wonder what you cropped out or changed, and wish you could un-do some stuff because editors have gotten so much better. (I speak from experience.) Or you can do both, doubling the time it takes, and without any connection between them.


I have exported particular needs-- favorites, pictures for books, pictures I use for electronic frames, and so on, but I don't think of them as backups. Every picture I've made with a camera or scan is saved in the original on a hard drive. Pictures from phones only exist in the Photos Libraries. Mostly.


Not completely trusting Time Machine (just 'cause...) I drag a copy of my Photos Libraries to a hard drive periodically (or a-periodically). And I use Carbon Copy Cloner for a copy on another hard drive. I'm overwhelmed with hard drives.

Jan 6, 2023 09:43 AM in response to Scott-he-him


Scott-he-him -- Thanks for the idea - I have a decently large library - about 17,000 images and videos - so doing a fresh export each time from the cloud side would be a bit cumbersome. I am also looking to keep the device library as "optimize" so I wouldn't have the full resolution images. I could do the export process from the Mini where I have "download originals" setup.


But it is a good idea maybe once a year or something. Thanks for the feedback.

Jan 6, 2023 10:00 AM in response to Old Toad

Old Toad -- Thanks!


I was wrong in my original post - my .photoslibrary file is on an external hard drive on the Mini. I do use Time Machine, but since the library is on an external drive, it wouldn't be in Time Machine.


On the Mini, I do have the external drives backup to alternative storage devices to protect against physical drive failure, so I have a copy of the library. That library on the Mini does have "download originals" turned on so the originals are stored in that local file.


Thanks for the feedback.

Jan 6, 2023 10:47 AM in response to MightyDane

Understood on the "library" backup - but I do think you can (with proper precautions) backup the .photoslibrary package that Photos uses on the Mini (with originals downloaded in that version).


Yes, that's what I said at my point 2, above. The most simple way to do this:


Drag the iPhoto Library from your Pictures Folder to another Disk. This will make a copy on that disk. Remember the disk needs to be formatted Mac OS Extended (Journaled) or apfs.


Slightly more complex: 


Use an app that will do incremental back ups. This is a very good way to work. The first time you run the back up the app will make a complete copy of the Library. Thereafter it will update the back up with the changes you have made. That makes subsequent back ups much faster. Many of these apps also have scheduling capabilities: So set it up and it will do the back up automatically.


Example of such apps: Chronosync, SuperDuper, Carbon Copy Cloner - but there are many others. Search on MacUpdate or the App Store


You can also use Time Machine, however, I am reluctant as you cannot restore a TM back up without using TM. So in a calamitous situation I think it would be better to use one of the above, which don't package up the back up, and can be restored without specialist software.


but to your point, the Backblaze backup would have the original images in it, just not in a very user friendly way to get to them since you would essentially be looking through the .photoslibrary package to get to the images.


The problem is that a: the files have been renamed and b: you have no idea how the fact of being stored on an inappropriate disk will impact the originals. You need to test this before relying one it. Also, as the data sizes are enormous, what's the time factor? Wouldn't you have to restore entire library just to get the originals?


One way around this is to upload your Masters to a photosharing site such as Flickr. You can upload raws and all theses days, and mark them as private, so only you - or whoever you share the password with - can access and see them. As well as being accessible from literally any computer on the internet, you would only need to restore the particular images you need, rather than the entire lot at one go.


If you don't want to use sites like Flickr, then for backing up originals and masters: you either do this before importing them to Photos, or export them after. There is no other way

Jan 6, 2023 12:20 PM in response to Yer_Man

Yer_Man -- Thanks for the extra detail. I agree totally on not relying on Time Machine as the sole backup - that is why I use Carbon Copy to have both onsite and offsite disk backups. I use Carbon Copy on an automated schedule as well.


Agree on the Backblaze comments you made - I just checked the backup there - the .photoslibrary shows up as a folder to drill into, so technically you could get a single original file from that backup, but as you said, the file names are randomized codes, not the file name of the original image (which is stored in the library).


The Flickr idea is a new thought for me. I'll think about that one as it would give you a "cloud" backup of the originals that my current disk based system doesn't.


Your point about using that type of site before importing them or exporting makes sense and really is the crux of one of my issues. iPhone photos (where my device settings are "optimize storage") exist only in the library and need to be exported from iCloud or my Mini (where I have "download originals" set) in order to be stored or accessed to be backed up somewhere else.


Thanks again for the ideas.


Jan 6, 2023 09:51 AM in response to Richard.Taylor

Richard.Taylor -- Thanks.


I too am awash in external hard drives!


Totally agree on the what to save issue. I'd lean towards the originals since this is meant to be a "last resort" backup. But since I'm also looking to backup the library with all my work (edits, keywords, etc.) I'm hoping to never NEED those originals. Back when I used Aperture and then Lightroom and now Photos, I exported the "edited" versions to the next library manager program since you can't really ever edit the same way twice between programs, so I totally feel that pain and tend to err on the side of retaining the various iterations of images.


Same on the export images for electronic frames. They are a copy of the image (in my case, reduced resolution for the frame or use case), but not what I'm trying to do long term.


Correction to my earlier statement on Time Machine - I DO NOT have Time Machine on the photos library since the .photoslibrary file is on an external hard drive. I DO use Carbon Copy to have offsite copies (on hard drives that I rotate frequently offsite) as well as an on-prem replica (on a NAS device with a disk image to keep the permissions, etc.).


Thanks for sharing (and I feel better knowing I'm not the only one with way too many hard drives here)! :-)

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Best way to "backup" your iCloud Photo Library?

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